Custom action for MS Outlook 97 Rules Wizard and MS Exchange Server Inbox Assistant
Copyright © 1997 Ludek Mokry. All rights reserved.
Version 1.0
Released December 23^rd, 1997

1. Introduction *

2. Installation and Uninstallation *

2.1. Installation *

2.2. Uninstallation *

3. CaSaveMsg in Practise *

4. CaSaveMsg Description *

5. Registration *

5.1. Registration Fee *

6. User Groups / Shareware Distributors *

7. 7. Disclaimer *

8. 8. Where To Get This Extension *

9. 9. Other Extensions *

10. How To Contact Author *

1. Introduction

CaSaveMsg for Windows 95/NT is a custom action for MS Outlook 97 Rules Wizard and MS Exchange Inbox Assistant. It adds save message custom action can save message's body to defined directory either in plain or RTF text format.

• Save message's body to defined directory either in plain or RTF text format with an unique filename
• The unique filename is based either on subject + time or on random number
• Launch a program with saved message as a parameter Save message's attachments to defined directory
• Installation and deinstallation program

MS Windows 95 or MS Windows NT 3.51/4.0

MS Exchange Client (Windows Messaging) connected to MS Exchange Server or MS Outlook 97 with installed Rules Wizard (don't have to be connected to MS Exchange Server)

CaSaveMsg is a Shareware product
You have the opportunity to try the program 30 days at no charge to see if it meets your needs. If you continue to use the program after evaluation, please register it. All registration possibility you can find on Shareware Registration page (http://www.mokry.cz/exchange/registration.htm).

The registration fee is US$ 15. Don't miss a complete price list (http://www.mokry.cz/exchange/pricelist.htm) which inform you about all registration license possibility.

1. Installation and Uninstallation
1. Installation

CaSaveMsg is distributed as a self-extracting ZIP file. To install it, run the self-extracting ZIP file. For example, if you received the program in the self-extracting ZIP file downloaded as c:\download\casatt11.exe, activate the Program Manager, choose Run from the File menu, type c:\download\casatt11, and press the Enter key. The SETUP program will automatically be run (picture 2-1).


Picture 2-1: Installation - Self-Extracting ZIP file

Now press the Setup button. This action, after unzipping all files, invokes CaSaveMsg installation program (picture 2-2). Follow its instruction which makes you for successful installation.


Picture 2-2: CaSaveMsg installation program

possible installation problems:

Installation can't copy a file
Generally it's impossible to copy "system files" (e.g. casmsg32.dll) because older version of these files, which we are going to overwrite, are in use. To correct this problem you should close MS Exchange (Outlook) program or if it doesn't help, restart computer.

Setup was unable to register extensions in windows registry
Try to register keys manually. Go to your CaSaveMsg directory where in program subdirectory you find casmsg32.reg file. Double click on it in file manager to register keys defined in it.

2. Uninstallation

Click the Add/Remove Programs Properties in Control Panel. In the Install/Uninstall dialog box, click the item "CaSaveMsg 1.1" and then click the Add/Remove button to remove it (picture 2-3).


Picture 2-3: Uninstallation - Add/Remove Program Properties in Control Panel

2. CaSaveMsg in Practise

In this chapter I give you instruction how to save message's attachments (if the message has someone) to selected directory if the recipient's address contains the word 'exchange'. I show you how to do it with MS Outlook 97 Rules Wizard.

Attention:
Be sure that you've installed Rules Wizard in your MS Outlook 97 or you're connected to MS Exchange Server.

In the picture 3-1 you can see the result of out example. Following instructions help you to get the same in your PC.


Picture 3-1: Rules Wizard main dialog box

Click on 'New' button to enter a new filter rule. In the next dialog box (picture 3-2) select 'Build as I go' type of rule and 'When I receive a message in my Inbox' the way when the rule is applied. You can also change the rule description in its field. Now click on 'Next' button.


Picture 3-2: Rules Wizard - type of rule

In the next dialog box (picture 3-3) select 'with specific words in the recipient's address' condition to check and click on 'specific words' in the rule description edit box to type which word you want to check.


Picture 3-3: Rules Wizard - condition to check

In the following dialog box (picture 3-4) type the word which you want to search in the recipient's address. In our case it is 'exchange'. Click on 'OK' button to approve this text.


Picture 3-4: Rules Wizard - search text

You're back in the 'condition to check' dialog box (picture 3-5). Again click on 'Next' button to invoke the following dialog box (picture 3-6).


Picture 3-5: Rules Wizard - condition to check after typing searched text

Now select 'perform a custom action' to the message. Then in the rule description edit box click on 'a custom action' to choose it.


Picture 3-6: Rules Wizard - selecting action

In the picture 3-7 you can see 'Select Custom Action' dialog box. From the combo list select 'Save message's attachments (LM)'. Click on 'Change' button to set parameters for Save Message's attachments.


Picture 3-7: Rules Wizard - selecting action

In the 'Save Message' dialog box (picture 3-8) select 'Directory' button to choose a directory for attached files. If you want to launch a program with a saved attachment, press 'Program' button to select the program.


Picture 3-8: Save Attachments

Click on 'OK' button to save custom action data. Now you're again in the 'Select custom action' dialog box (picture 3-9). Click on 'OK' button to go back to Rules Wizard.


Picture 3-9: Rules Wizard - selected action

In the last Rules Wizard dialog box (picture 3-10) click on 'Finish' button.


Picture 3-10: Rules Wizard - finish

Now you should be back in the first Rules Wizard dialog box (picture 3-1). Click on 'OK' button to close Rules Wizard and return to MS Outlook 97.

3. CaSaveMsg Description

This action can save messages' body to defined directories with an unique filename. The filename is either based on subject + time or on random number. Picture 4-1 shows dialog box to customise print action parameters.


Picture 4-1: save attachments properties

dialog box controls:

Directory (button) - select directory for saving attachments

Filename (radio buttons' group) - type of an unique filename

'Random Name' - filename is created from random number (8 digits)

'Composed Name' - filename is created from a subject and time

Composed Name's Items (check boxes' group) - select components of the filename ('Subject', 'Year', 'Month', 'Day', 'Time')

File format (radio buttons' group) - select a type of the saved text file. It can be either 'Plain text' or 'RTF text'.

Don't add header info (check box) - if you enable this box, the message header information won't be added to saved text file.

Don't add attach. info (check box) - if you enable this box, the information about attached files won't be added to saved text file.

Delete message (check box) - if you enable this box, the message will be moved to the waste folder after successful processing.

Program (button) - select program to run with the saved attachment as a parameter

Clear (button) - cancel the selected program

OK (button) - close dialog box with accepting all changes

Cancel (button) - close dialog box without accepting changes

4. Registration

CaSaveMsg is a SHAREWARE product. It is available world-wide through Users Groups, Bulletin Boards, FTP-Servers, etc.

You have the opportunity to try the program for 30 days at no charge. If you continue to use the program after evaluation, please use the attached register.exe program or online registration via internet (http://www.mokry.cz/exchange/registration.htm).

1. Registration Fee

single license: US$ 15 a single license for one PC

site license: US$ 250 a site license covers a single organisation for an area of up to 100 miles (160 kilometres) in radius

world-wide license: US$ 650 A world-wide license covers everyone in a single organisation

 

If you want to be informed about multiple copies discount, please visit the complete price list (http://www.mokry.cz/exchange/pricelist.htm).

5. User Groups / Shareware Distributors

PC User Groups and Shareware Distributors are welcome to add CaSaveMsg to their libraries under the following conditions:

• The program itself must be unmodified
• A diskette/copying fee of $5 or less is charged
• All documentation files MUST be included.
• I would appreciate notification that you have added CaSaveMsg to your library.

IF YOU RECEIVED CASAVEMSG THROUGH EITHER A USER GROUP OR A SHAREWARE DISTRIBUTOR, PLEASE REMEMBER THAT THE DISKETTE FEE YOU PAID DOES NOT CONSTITUTE LICENSING THE SOFTWARE, AND YOU ARE STILL OBLIGATED TO REGISTER IF YOU DECIDE TO USE CASAVEMSG.

1. 7. Disclaimer

The copyright owner disclaims all warranties and is not liable for damages of any kind. By using CaSaveMsg you agree to this.

2. 8. Where To Get This Extension

http://www.mokry.cz/exchange or contact: ludek@mokry.cz

3. 9. Other Extensions

ExLife - This extension adds to MS Exchange Client (Windows Messaging, Outlook 97) actions based on filter rules. It has a similar behaviour as Inbox assistant (for incoming and outgoing messages) but you don't have to be connected to MS Exchange Server.

These actions are: move, copy messages to different folders, delete messages, mark messages as read, autoreply (is possible specified text, attachments, subject, prefix, reply to all, including original text, appending signature. Reply text can be specified either in dialog edit box in the text file), autoforwarding (forwarding to as many recipients as you want), address book manager (add/delete email's sender to/from Outlook Contact Folder or Personal Address Book), run a program. More information you can find on http://www.mokry.cz/exchange/exlife.htm.

This add-on also includes quoted reply form, resend form, signature, virtual folders.

ExSign – advanced signature. This extension allows you to define signatures that are dependent on address type (SMTP, FAX, MS, …) and message type (new message, reply message, forward message, …). Also is possible to include signature from files (plain text or RTF). More information you can find on http://www.mokry.cz/exchange/exsign.htm.

CaBook - this custom action for MS Outlook Rules Wizard and MS Exchange Inbox assistant adds possibility to add sender's and recipients' email addresses to Outlook Contact Folder or Personal Address Book. Also it is possible to delete this address from it. More information you can find on http://www.mokry.cz/exchange/cabook.htm.

CaPrint - this custom action for MS Outlook Rules Wizard and MS Exchange Inbox assistant adds possibility to print message's body and message's attachments (with program which is associated with attachments' extension). It means that it allows to print not only incoming faxes but also doc, xls, txt and other files (if they are associated). More information you can find on http://www.mokry.cz/exchange/caprint.htm.

CaRedirect - this custom action for MS Outlook Rules Wizard and MS Exchange Inbox assistant adds possibility to send (redirect) message to other recipients with keeping original sender and recipients information - CaRedirect or ExLife must be installed on recipient's side too. More information you can find on http://www.mokry.cz/exchange/caredir.htm.

CaSaveAtt - this custom action for MS Outlook Rules Wizard and MS Exchange Inbox assistant adds possibility to save message's attachments to defined directory. More information you can find on http://www.mokry.cz/exchange/casaveatt.htm.

A short list about all my extension you can also find on http://www.mokry.cz/exchange/mycup.htm.

4. How To Contact Author