Enter Recurring Tasks

If a task in your project occurs repeatedly during the course of the project — weekly status meetings are a common example — it would be time-consuming to enter each occurrence. With Microsoft Project you need enter each recurring task only once; then all of its occurrences are automatically added to your project plan at the frequency you specify.

You can set up a task to occur daily, weekly, monthly, or yearly. You can also specify the duration of each occurrence, when the task will occur, and how often (or for how long) it should recur.

To enter a recurring task

On the View Bar, click Gantt Chart .
In the Task Name field, select the row above which you want to insert the recurring task.
On the Insert menu, click Recurring Task.
In the Name box, type the task name.
In the Duration box, type the duration of a single occurrence of the task.
Under This occurs, click the interval at which the task will recur.
The option you click determines whether the Daily, Weekly, Monthly, or Yearly options are displayed.
If you select Weekly, you must also select a day or days of the week on which the task occurs.
Under Daily, Weekly, Monthly, or Yearly, specify the task frequency.
If you don’t enter a date in the From box, the project start date is used.
Under Length, type the start date in the From box and type the finish date in the To box, or type the number of times the task will occur in the For occurrences box.