Create an Import/Export Map

A number of predefined import/export maps enable you to transfer common sets of information between Microsoft Project and other programs. However, when you want to transfer the data contained in a unique combination of fields, you can create a custom import/export map.

To create a custom import/export map for importing data

1. Click Open .
2. In the Files of type box, click the type of file you want to import.
3. In the Look in box, click the file you want to import.
4. Click Open, click Selective data, and then click New Map.
5. Under Data to import/export, select the check boxes for the types of data you want to import, and then select any options you want (if options are available).
6. Click the tab for the type of data you want to import.
   For example, if you selected the Tasks check box, click the Task Mapping tab.
7. In the Source worksheet/database table name box, click the worksheet or table name from which you want to import.
   If you select a table, Microsoft Project fills the From column with all the fields from the table. Any table field that matches a Microsoft Project field name will be matched to the Microsoft Project field automatically.
8. For any unmapped field in the To: Microsoft Project Field column, select or enter the Microsoft Project field that you want to map to the corresponding table field from the other program.
9. In the Method for incorporating imported data box, click an option.
10. To save the map, click OK.

To create a custom import/export map for exporting data

1. On the File menu, click Save As.
2. In the Save as type box, click the type of file to which you want to export.
3. In the folder list, click the name of the file for which you want to create a map.
4. Click Save, click Selective data, and then click New Map.
5. Under Data to import/export, select the check boxes for the types of data you want to export.
6. Click the tab for the type of data you want to export.
   For example, if you selected the Task check box, click the Task Mapping tab.
7. In the From: Microsoft Project Field column, enter the name of a Microsoft Project field.
   Microsoft Project automatically fills in the corresponding fields in the To column with default names for those fields.
8. To change a default field name in the To column, type the name you want.
9. Repeat steps 7 and 8 for each field you want to export.
10. To export only certain tasks, click a filter in the Export filter box.
11. To save the map, click OK.

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