View and Act on New Workgroup Messages as the Workgroup Manager

As the workgroup manager, you’ll receive responses to your TeamAssign, TeamUpdate, and TeamStatus messages either in your WebInbox or in your e-mail program. You need to act on responses to your TeamAssign and TeamStatus messages only.

The TeamUpdate messages you send to workgroup members are informational only. They tell workgroup members about changes in the schedule, such as tasks that have slipped their dates. A response to a TeamUpdate message, therefore, typically describes how the schedule change affects the resource’s work schedule. It doesn’t usually convey numerical task information that you can incorporate into the schedule.

The following procedures apply only to responses to TeamAssign and TeamStatus messages.

To view and act on new workgroup messages if you use a web-based system

On the Tools menu, point to Workgroup, and then click WebInbox.
Enter your password if you have one, and then click OK.
The WebInbox displays any messages that haven’t been deleted.
Select the message you want to view, and then click View.
To accept the workgroup member’s reply and incorporate it into your project file, click Update Project.
Microsoft Project updates the project file, returns you to the WebInbox, and marks the workgroup member’s reply message as updated.
To update all messages at once, click Update All.
To return to the WebInbox without acting on the message, click Cancel.

To view and act on new workgroup messages if you use an e-mail system

In your e-mail inbox, double-click the reply message to view it.
To reply to the workgroup message, click Reply, type your response, and then click Send.
To update your project file, click Update Project.
To return to the inbox without acting on the message, click Cancel.