Send a TeamAssign Message

When you want to assign tasks to a workgroup member, you can notify that person by sending a TeamAssign message. The person receiving a TeamAssign request can either accept or decline the task assignments.

To send a TeamAssign task request

Select the tasks to which you want to assign a resource.
On the Tools menu, point to Workgroup, and then click TeamAssign.
To send a request about the selected task only, click Selected task, and then click OK.
To send a request about all the tasks in your project, click All tasks, and then click OK.
In the Subject box, type the subject of the request.
You may use the default subject, which is TeamAssign.
In the message area, type your message.
If a resource hasn’t already been assigned to the task:
- Select the To field for a task, and then click Assign Resources .
- In the Name field, select the resources you want, and then click Assign.
As an alternative, type the e-mail name of the resource you want to assign to the task in the To field, and then press ENTER. Resources already assigned to the task that have not confirmed their assignment are listed automatically in the To field. If a resource is new, it is added to the resource pool when you send the message.
Repeat step 6 for each task to which you’re assigning a resource for the first time.
Click Send.
In the Indicators field of those tasks for which you’ve requested a resource, an envelope icon with a question mark appears, signifying that you’ve sent an assignment request but haven’t yet received a response from the resource.