Set Notification Options for Receiving a New Workgroup Message on the Web

Unlike e-mail systems that automatically provide audio or visual notification when a message arrives, a web- based system can’t signal incoming messages. But if the workgroup member is using the World Wide Web (which includes an e-mail account for each resource who’s connected to it) or e-mail and an intranet as your messaging system, you can choose to have Microsoft Project send notification messages to team members’ e- mail inboxes whenever the TeamInbox receives workgroup messages. In effect, the e-mail inbox becomes the mouthpiece of the voiceless TeamInbox. Each notification message includes a hyperlink back to the member’s TeamInbox. If the workgroup members don’t use an e-mail system, then they must check their TeamInboxes regularly for workgroup messages.

As the workgroup manager, you can choose to be notified whenever you receive a message in your WebInbox. To use this option, you must use a web-based messaging system. A dialog box is displayed in Microsoft Project when a workgroup message is received.

To set notification options for receiving a new workgroup message

On the Tools menu, click Options, and then click the Workgroup tab.
Click the notification option that best suits your needs:
- If you’d like Microsoft Project to notify you when workgroup members have replied to a web workgroup message you sent, select the Notify when new web messages arrive check box. If you’re in Microsoft Project when a reply arrives, a tone will sound and a dialog box will appear asking if you want to open the WebInbox. If you’re not in Microsoft Project when a reply arrives but Microsoft Project is running, a tone will sound and the Microsoft Project task box will blink on the Windows taskbar.
- If workgroup members are using the TeamInbox and a MAPI-compliant, 32-bit e-mail system, select the Send hyperlink in E-mail note check box to send an e-mail notification with a hyperlink embedded in it when a web workgroup message is sent. When workgroup members open the notification and click the hyperlink, it opens their web browser so they can log on and respond to the workgroup message.
To have your workgroup selections apply to all new projects, click Set as Default.