Customize Workgroup Messages

Workgroup messages convey the task and assignment information that the project manager needs to monitor project progress and keep the project on track. The information needs may vary from project to project. For example, the Task Name, Work, Start, and Finish fields appear in the TeamAssign and TeamStatus workgroup messages by default. But what if it’s important in your project to know what portion of each task has been completed by a specific date?

You can customize workgroup messages to meet your needs. For example, you can include the % Complete field and other fields, remove fields you don’t need, change the report period, and track overtime work.

To customize workgroup messages

On the Tools menu, point to Customize, and then click Workgroup.
To add a field, click Add. In the Field box, click the field you want, and then click OK.
To change the name of the field you select in the Field box, type its new name in the Title box, and then click OK.
To remove a field, click the field you want to remove, and then click Remove.
To change the time interval in which workgroup members report completed work, click the interval you want in the Ask for completed work box.
- To report the number of hours per day that a workgroup member has worked on a task, click broken down by day.
- To report the number of hours per week that a workgroup member has worked on a task, click broken down by week.
- To report the total number of hours a workgroup member has worked on a task during the entire reporting period, click as a total for the entire period.
To track overtime work, select the Track overtime work check box.
To return workgroup messages to their default settings, click Return to Default Settings.