Update Actual Costs on a Daily Basis

You can track actual costs on a daily basis by using Microsoft Project views that have timephased fields. Views with timephased fields enable you to keep your project up-to-date daily or weekly, because you can enter information for a particular day in your schedule. For example, you can enter how much a task has cost each day of its duration.

Microsoft Project automatically updates actual costs as a task progresses based on the accrual method you set. First, you must turn off the automatic updating of actual costs and then, if you want to enter your own actual cost for a resource assignment, you can do so after the remaining work is zero.

To update actual costs on a daily basis

1. On the Tools menu, click Options, and then click the Calculation tab.
2. Clear the Actual costs are always calculated by Microsoft Project check box.
3. Click OK.
4. On the View Bar, click Task Usage .
5. On the View menu, point to Table, and then click Tracking.
6. On the Format menu, point to Details, and then click Actual Cost.
7. To enter actual values for a task, select the column for the day you want to track, and then type a value in the field of the task.
   To enter actual values for a resource assignment, select the column for the day you want to track, and then type a value in the field of the resource.

©1996-1997 Microsoft Corporation. All rights reserved.