Update Actual Costs for a Resource Assignment

Microsoft Project automatically updates actual costs as a task progresses based on the accrual method you set. First, you must turn off the automatic updating of actual costs and then, if you want to enter your own actual cost for a resource assignment, you can do so after the remaining work is zero.

To update actual costs for a resource assignment

1. On the Tools menu, click Options, and then click the Calculation tab.
2. Clear the Actual costs are always calculated by Microsoft Project check box.
3. Click OK.
4. On the View Bar, click Task Usage .
5. On the View menu, point to Table, and then click Tracking.
6. Drag the divider bar to the right to view the Act. Cost field.
7. In the Act. Cost field, type the actual cost for the assignment for which you want to update costs.

Sometimes resource assignment costs include a per-use cost for items such as equipment costs, setup charges, delivery, or rental fees, in addition to a standard rate. You can change the fixed amount charged to a resource each time it is assigned to a task by entering a new cost in the Cost/Use field for the resource whose per-use cost you want to change.

©1996-1997 Microsoft Corporation. All rights reserved.