Replace Expensive Resources with Less Costly Ones

Though using inexpensive resources sounds like an obvious cost-cutting strategy, exchanging less costly resources for expensive ones can be tricky. Replace an expensive resource with an inexpensive one on a given task when:

An inexpensive resource is available who is qualified to perform the task.
You want to assign the more expensive resource to fewer tasks.
The inexpensive resource can perform the task without significantly diminishing quality.
The inexpensive resource will not significantly increase the task duration.

Following these general guidelines will help you avoid paying the same amount you would have paid the more expensive resource, but perhaps ending up with a lower-quality result or a later project finish date.

To replace an expensive resource with a less costly one

To compare resource costs, display the Resource Sheet view.

On the View Bar, click Gantt Chart .
In the Task Name field, select the task for which you want to replace a resource.
Click Assign Resources .
In the Name field, select the resource you want to replace on the task.
Click Replace.
In the Name field, select the resource you now want to assign to the task, and then click OK.