Increase Working Hours

Sometimes you just can’t get additional resources for the tasks you want to shorten. One way to handle this situation is to reduce the durations of those tasks by increasing the number of working hours for the resources already assigned. Increase the number of available hours for a resource by increasing the resource’s working hours on his or her resource calendar.

Microsoft Project calculates a task’s duration based in part on the working hours of assigned resources. For example, a painter with a 6-hour working day is assigned full-time to paint gallery walls, a task that requires 12 hours. The current task duration is 2 days. By increasing the painter’s working day to 8 hours and keeping the painter assigned full-time to the task, the task shrinks to 1.5 days.

Increase the working hours for a resource only if you want the resource to work longer hours on all assigned tasks within a given period.

To increase a resource’s work schedule

1. On the Tools menu, click Change Working Time.
2. In the For box, click the resource whose calendar you want to change.
3. On the calendar, select the days you want to change.
   To change a day of the week for the entire calendar, select the day at the top of the calendar.
4. Click Use default or Working time.
5. To change working time hours, type the new times in the From and To boxes.

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