Make Writing Easier

You can easily reuse material you’ve already written by turning it into an AutoText entry. That way you don’t have to hunt down the document containing the information you want to reuse. With AutoText entries, you can quickly insert boilerplate text, graphics, and other items you use frequently.

To create an AutoText entry, select the text or item you want to reuse, such as your company name. Click AutoText (Insert menu), and then click New.

After you create an AutoText entry, Word automatically displays a ScreenTip for the entry whenever you type at least four characters in the name. To ignore the tip, continue typing. To have Word automatically insert the contents of the entry, press ENTER.

AutoText toolbar

To make the best use of your AutoText entries, display the AutoText toolbar by clicking AutoText (View menu, Toolbars submenu) and then clicking AutoText. That way you can quickly add new entries, edit existing entries, and insert entries directly from the toolbar.

Need an abstract of your report?   To have Word create the first draft of an abstract, click AutoSummarize (Tools menu), and then select the type and length of summary you want. Make sure you verify the accuracy of the summary. If you use the AutoSummarize command to summarize another person’s document, you may need the permission of the copyright owner. Word automatically checks your grammar   Word marks possible grammatical errors with a wavy underline as you work. To correct an error, right-click the word, and then select from the list. Get a bird’s-eye view of your document for easy editing   Use the Document Map to view and jump to major headings in your document. Click Document Map (View menu), and then click a heading in the Document Map pane to move to that heading in the document.

Office Assistant button

Want to know more?   Look up Getting Results - Business Report in Help.