Subtotal Each Region

With regional data grouped together, you can total each region’s sales in a single operation. Click Subtotals (Data menu). In the Subtotal dialog box, at each change in region, use the SUM function, and add a subtotal to the Amount column.

Want to subtotal selected parts of your data?   Filter the data first. For example, you might want to see subtotals for only some of the regions. By clicking AutoFilter (Data menu, Filter submenu), you can filter the regions and then calculate subtotals. For more information, see Zero In on the Contacts You Want.

More Power

Want to total product sales within each region?   You can add product totals in addition to the regional totals and grand total. First click Sort (Data menu) to sort the data by two columns: Sort by region, and then by product. Then create subtotals for the regions.

Create nested subtotals   Repeat the Subtotals command at each change in product, but don’t replace the current (regional) subtotals.

Add averages, counts, and other summaries   The Use function list in the Subtotal dialog box gives you a choice of functions you can use to summarize your data.

Print each subtotaled group on a separate page   If you want, Microsoft Excel will automatically insert page breaks when you create the totals.