Use Outlook to Share Folders

Topic at a glance

Suppose that you maintain a group calendar. You’re constantly updating your co-workers about meetings, events, and other associated information stored in the calendar. Instead of using your private folders, you can share this information easily by using a public folder. Public folders are Outlook folders that are posted to a network. You can add any Outlook item, Office document, or other file to a public folder. You can assign levels of permission to a public folder so that you determine the users who can read, edit, and add information to the folder.

To use public folders, you need   Microsoft Exchange and permission to read items in a folder. See your network administrator for permission to create or add information to a public folder.