Add Hyperlinks to Your Files

A hyperlink is colored or underlined text or a graphic that you click to jump to another file, or to another location in the same file. You can jump to files on your intranet or to Web sites. For example, you can click a hyperlink to jump to a heading in Word, a cell or named range in Microsoft Excel, titles in PowerPoint slides, and table cells in Microsoft Access. If your company already has a LAN or WAN, all you need to do to make your files available to other employees is to put them on a public server and then add hyperlinks to files that you want to jump to.

Insert Hyperlink button

In your file, click where you want to be able to jump from, and then click the Insert Hyperlink button.

Jump to another location in the same file   In Microsoft Excel for Windows, Word for Windows, or PowerPoint for Windows, select the text or heading you want to be able to jump to, and then right-click to drag it to the location you want to be able to jump from. When you release the mouse button, click Create Hyperlink Here on the shortcut menu. Get the wrong shortcut menu?   If your hyperlink text has been marked as having a possible spelling or grammar error, you must first resolve the error before you can right-click the hyperlink text and display the shortcut menu with the Hyperlink submenu. Jump to a location in another file   In Microsoft Excel, Word, or PowerPoint, select the heading or text that you want to be able to jump to, and then copy it. In the location that you want to be able to jump from, click Paste as Hyperlink (Edit menu). What if online readers don’t have your Office application?   They can still view your Microsoft Excel, Word, or PowerPoint files on an intranet or the Web by downloading the viewer for the appropriate application from the Microsoft Web site: http://www.microsoft.com/ Want to remove a hyperlink?   Right-click the hyperlink, click Hyperlink on the shortcut menu, and then click Edit Hyperlink. In the Edit Hyperlink dialog box, click Remove Link.

Make it Easy to Create Web Pages

If you want to create a Web page by working in HTML format, you can use Word as your authoring tool. Another alternative is to save existing Office files in HTML format. For more information, see Create a Web Page with Word, Publish Microsoft Excel Tables and Charts on the Web, Create a Web Presentation with PowerPoint, and Use Microsoft Access to Retrieve and Publish Data.

Office Assistant button

Want to know more?   Look up Getting Results - Web and Office in Help.