Incorporate Changes

After the reviewers have made their changes, you need to review them. First, remove protection by clicking Unprotect Document (Tools menu). Display the Reviewing toolbar by clicking Reviewing (View menu, Toolbars submenu).

Merge changes from all reviewers into a single document   Open the document into which all reviewers’ changes will be combined, and then click Merge Document (Tools menu). In the Select File to Merge into Current Document dialog box, click a copy of the document that has changes to be merged, and then click Open. Are ScreenTips not displayed for comments or changes?   Click Options (Tools menu). On the View tab, select the ScreenTips check box. Do tracked changes not appear in your document?   Click Highlight Changes (Tools menu, Track Changes submenu), and then select the Highlight changes on screen check box. Delete Comment button (Reviewing toolbar) Delete a comment   Position the insertion point in the text highlighted for the comment, or select the comment mark, and then click the Delete Comment button on the Reviewing toolbar. The mark and the associated comment are deleted. Want to print comments?   Click Print (File menu), and then click Comments in the Print what box.

Compare Documents When Changes Aren’t Tracked

Make sure the original and edited documents have different file names, or are in different folders if they have the same file name. Open the edited version of the document, and then click Compare Documents (Tools menu, Track Changes submenu). In the Select File to Compare with Current Document dialog box, open the file you want to compare.

As Word compares the two documents, it marks differences. You can review and incorporate the changes as described previously.

Next Steps

To	See
Make formatting changes to your document	Make Your Word Document Look Great
Make the final version of the document available to a wider audience	Distribute Documents Online