Decide How Reviewers Will Provide Feedback

Before routing the document, decide how you want reviewers to provide feedback.

Have reviewers make changes directly to the document   Use the Track Changes feature. Reviewers edit a document as they would ordinarily, and revision marks show where they added, deleted, or moved text and graphics, or even reformatted text. Reviewers can also add comments if they want (see next paragraph). When you get the review copy back, you can point to a revision and have a ScreenTip tell you who made the change, the nature of the change, and the date and time of the change. You can review each change and decide whether to accept or reject it.

Insert Comment button (Reviewing toolbar)

Have reviewers insert comments without making changes in the document itself   Reviewers select the text or graphic they want to comment on, and then click the Insert Comment button on the Reviewing toolbar. Their comments are inserted in a separate Comments pane, not in the document itself. In the document, the text or graphic they selected is shaded yellow and you’ll see a numbered comment mark that includes the reviewer’s initials. To see the comments in the document window, point to the shaded text or the comment mark, and a ScreenTip displays the comment. If comment marks aren’t displayed, click Comments (View menu).

Want to change the formatting Word uses for tracked changes?   Click Options (Tools menu). On the Track Changes tab, select the formatting you want.