Set Up a Presentation Conference

You can use the Presentation Conference Wizard to set up a conference, or to connect to a conference as an audience member.

To set up a conference, click Presentation Conference (Tools menu), and then follow the instructions in the wizard. You can require that all participants join the conference at the same time, or you can allow others to join the conference at any time, as long as at least one connection is made in advance.

When you set up a conference, you need to supply the address of each computer to which you want to connect. The easiest way to obtain these addresses is to collect them from each participant in advance. To find out your computer’s address, click Presentation Conference, and then click Audience. Click the Next button, and then click the option corresponding to the type of connection you will use. When you click the Next button, the Presentation Conference Wizard displays the computer’s address.

To connect to a conference as an audience member, click Presentation Conference, and then follow the instructions in the wizard.

Set up a conference call   When presenting to a group of individuals with computers connected by a local area network (LAN), first set up a standard telephone conference call to facilitate voice communication during your presentation.

Control Your Presentation Conference from Behind the Scenes

When you set up your presentation, use the tools offered by the Presentation Conference Wizard to make your presentation run smoothly from behind the scenes. When you give your presentation, these tools remain visible to you on the controlling computer, but are not shown to the audience.

  Use Meeting Minder to record meeting minutes and enter action items.

  Use Slide Navigator to jump directly to specific slides.

  Use Slide Meter to keep your presentation on schedule.

For more information on these tools, see Prepare for an Electronic Presentation.

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