Use Word for Windows as Your E-mail Editor

Instead of using the built-in message editor that comes with your e-mail application, you can use Word for Windows to make editing and reading e-mail messages easier. For example, you can use highlighting, revision marking, bullets and complex numbering, AutoCorrect, and automatic formatting.

Important   To use Word as your e-mail editor, you should have at least 12 megabytes (MB) of memory, and you must have Word and either Microsoft Exchange or Microsoft Outlook installed on your computer. If you have Microsoft Exchange, you must have installed WordMail capability when you first installed Office. To install this capability after initial installation, run the Setup program again.

How do you turn on Word as your e-mail editor?   In Microsoft Exchange, click WordMail Options (Compose menu), and then select the Enable Word as e-mail editor check box. If you want to use Word as your e-mail editor in Outlook, click Options (Tools menu), and on the Mail tab, select the Use Microsoft Word as e-mail editor check box. Switch between e-mail editors in Microsoft Exchange   When you’re in the main window of Microsoft Exchange (when folders and messages are displayed), click WordMail Options (Compose menu). Make your e-mail messages easier to read   Use the Online Layout command (View menu) to display your messages in larger fonts and with increased spacing, and to jump to comments from a particular person. Want to automatically include your signature in e-mail messages?   Run Word, create an AutoText entry, and name it “signature.” Your signature can include formatted text and graphics. Whenever you send a message, Word automatically adds this signature. Highlight button Make it easy for others to read long messages   If you are sending a long message that includes many replies, you can make it easier for others to read by using the Word Highlight button to mark sections that are particularly important.

Use Word E-mail Templates to Create Special Text Effects

To see the templates you can use, in Microsoft Exchange, click WordMail Options (Compose menu), select a template, and then click Compose. To set a template as your default mail template, select a template, click Set as Default Template, and then click Close. In Outlook, click Options (Tools menu). On the Mail tab, select the Use Microsoft Word as e-mail editor check box, click the Templates button, and then select a template.

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Want to know more?   Look up Getting Results - Distribute Documents in Help.