Route a Document

Perhaps you want only a few members of your team to see your document. As each member reviews your document, you want him or her to build on the comments of the previous reviewer. In this case, it’s best to route your document. When you route a document by sending e-mail messages, you distribute a single copy of the document to the recipients in the order you specify.

To route a document, open the document, and then create a routing slip by clicking Send To (File menu) and then clicking Routing Recipient. In the Routing Slip dialog box, select the recipients and the order in which each will receive the document.

Want to know who has the routed document?   When a recipient finishes reviewing the document, clicks Send To (File menu), and then clicks Next Routing Recipient, the document is automatically sent to the next recipient. Each time the document is sent to another person, you receive a status message letting you know who has the document. When the last recipient sends the document, it is routed back to you. Find out who made the comments in the review document   You can lock (protect) the document so that reviewers’ changes and comments can be tracked. Word then identifies each set of changes or comments by reviewer. For more information, see Have Your Team Review a Word Document.

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Want to know more?   Look up Getting Results - Distribute Documents in Help.