Merge the Mailing List with the Form Letter

View Merged Data button

Preview a few letters   To make sure the information is merged correctly, click the View Merged Data button on the Mail Merge toolbar. Then click the Next Record button to preview each letter.

Merge to Printer button

Start the merge   Click the Merge to Printer button on the Mail Merge toolbar. Word prints one personalized letter for each record retrieved from the mailing list. For more mail merge options, you can return to the Mail Merge Helper instead of clicking the Merge to Printer button; just click Mail Merge (Tools menu), and then click the Merge button.

Merge to New Document button

Want to merge the letters to a document instead of directly to the printer?   Click the Merge to New Document button on the Mail Merge toolbar. Word places the resulting letters in a single document, separating the letters with section breaks. You can review the letters before you print, or save a permanent copy of them. View Merged Data button Go to Record box Want to print an individual letter?   Open the form letter, click the View Merged Data button, and then click one of the arrow buttons on the Mail Merge toolbar, or type a record number in the Go to Record box. When the letter that you want to print is displayed, click the Print button. Missing the first address from your Microsoft Excel mailing list?   Word assumes that the first row contains the merge field names (FirstName, City, and so on). Just add column labels to the worksheet and then repeat the merge. For more information on using column labels, see Create a Business Contact List in Microsoft Excel.

Office Assistant button

Want to know more?   Look up Getting Results - Word Mailing in Help.