Text Spacing and Alignment

You can use Word to improve the visual appearance and readability of your document by adjusting paragraph alignment, indents, line spacing, and spacing between paragraphs.

Decrease Indent button

Increase Indent button

You can use toolbar buttons to align or indent text quickly. Just select the text, and then click the appropriate button, such as the Decrease Indent button or the Increase Indent button. For more information, see Change the Appearance of Text.

Apply formats without selecting an entire paragraph   Just click in the paragraph, or select any part of it, and then apply the formats you want by clicking Paragraph (Format menu). Apply quick and easy indents   If your indent doesn’t have to be precise, you can use the indent markers on the ruler. For example, instead of pressing TAB to indent the first line of each paragraph, drag the first-line indent marker to where you want the paragraph to be indented. Undo button Did your paragraph lose its formatting and merge with the next paragraph?   You probably deleted the hidden paragraph mark (¶) at the end of the paragraph. This mark stores the paragraph’s alignment, indents, and other paragraph formats. To restore the mark—and your paragraph’s original formatting—click the Undo button.

Office Assistant button

Want to know more?   Look up Getting Results - Look of Document in Help.