Store and Organize Related Project Files in a Binder

With the Office Binder, you can organize related files in a single electronic binder. These files, called sections, stay in the order you place them in, and they can be saved, moved, edited, previewed, and printed as a single file. For example, if you create an annual report, you can put files from Microsoft Excel, Word, and PowerPoint in a single binder. Add a new file based on an Office template, and then apply a common header and footer, check spelling, preview each section, and print sections separately, or print the binder with continuously numbered pages. To create a new, blank binder, click the Windows Start button, click Programs, and then click Microsoft Binder. To use a binder template, click New (File menu) and then double-click one of the templates on the Binder tab.

Important   A binder is most effectively used as a place to assemble related, finished files. If you have a problem editing a document, use Help to troubleshoot the problem.

Guidelines for Working in an Office Binder

Quickly move information between sections   If you are working in a section, you can select the information you want to move from that section and drag it over the section in the left pane that you want to move it to. To open the new section, hold the mouse button down and press ALT. Without releasing the mouse button, drag the information to where you want it to appear in the new section.

Rearrange section (file) order   In the left pane of the binder window, select the file you want to move, and then drag the file icon to where you want it. For example, if you have a file created with Word that you want to move to the end of your binder, just drag the Word file to the bottom of the left pane, so that it appears after the other files.

Add an existing file to a binder   In Windows Explorer, select the file that you want to add to your binder, and then drag the document into the left pane of the binder window.

Add, delete, duplicate, or rename a binder section   Right-click the section icon that you want to modify in the left pane, and then click the command you want from the shortcut menu.

Save all sections as separate files   In Windows Explorer, find the binder file that contains the sections you want to save as separate files. Right-click that file, and then click Unbind on the shortcut menu.

Save a section as a separate file   Drag the section you want to save separately from the left pane to a new location (for example, to the desktop), or you can click Save As File (Section menu).

Want to include Microsoft Access information?   Although you cannot add Microsoft Access database information as a separate binder section, you can export Microsoft Access information to documents, worksheets, and presentations and then store those files as sections in your binder. Use the OfficeLinks command on the Database toolbar in Microsoft Access. Use a binder template   Office comes with ready-to-use binder templates, each designed to help you accomplish common business tasks. To use a binder template, click New (File menu) and then double-click one of the templates on the Binder tab. Create your own binder template   Click Save Binder As (File menu). In the Save as type box, click Binder Templates. When you want to create a new binder, click New Binder (File menu) and then double-click this template.

Next Steps

To	See
Share your binder with co-workers	Distribute Documents Online
Create a PowerPoint presentation from a Word document	Transfer Information Between PowerPoint and Other Applications
Analyze Microsoft Access information by using a PivotTable	Create a Sales Summary from a Microsoft Access Database
Use names and addresses in Microsoft Access to create a mailing	Create a Mailing